Core takeaway

Affiliated Clubs must elect officers annually, pay required fees, submit audited financial reports, provide programmes, reference FMCA on their materials, and surrender assets if they wind up or cease functioning.

🎼 Obligations of Affiliated Clubs (Extracted from Constitution)

Below is a structured list of every obligation placed on Affiliated Clubs, each beginning with a Guided Link so you can dive deeper into any item.

1. Annual election of officers

Each Club must elect a President, Secretary, Treasurer, Director of Music, and any other necessary officers every year.

“The yearly election of a President, Secretary, Treasurer, Director of Music…” (Rule 41(a))

2. Annual payments to FMCA

Clubs must pay:

• their proportion of insurance costs, and

• their proportion of licensing costs, by 30 April each year.

“…yearly payment… proportionate to its membership… before the Thirtieth day of April…” (Rule 41(b))

3. Provide programme copies for each Musicale

Clubs must send a copy of each Musicale programme to the FMCA President and Secretary.

“The forwarding of a copy of the programme of each Musicale…” (Rule 41(c))

4. Reference FMCA awards on programmes

Every programme must include a reference that FMCA provides student awards and free concerts.

“A reference on each programme that the Council provides student awards and free concerts…” (Rule 41(d))

5. Submit audited financial statements annually

Clubs must forward:

• Audited Statement of Receipts and Expenditure within 7 days of adoption at their AGM, and

• a Balance Sheet as at 31 December each year.

“…forwarding… Audited Statement… within seven days… and a Balance Sheet…” (Rule 41(e))

This obligation is repeated again in Rule 48.

“Each Affiliated Club shall forward… Audited Statement… within seven days…” (Rule 48)

6. Surrender assets if the Club winds up

If a Club formally winds up, all property and assets immediately vest in FMCA.

“…property and assets… shall… be vested forthwith in the Council…” (Rule 41(f))

7. Surrender assets if the Club ceases to function

If a Club stops functioning and cannot formally wind up, its assets are deemed vested in FMCA and must be handed over by 1 May.

“…property and assets… shall be deemed to be vested in the Council… handed over… not later than the first day of May…” (Rule 41(g))

8. Maintain Rules consistent with FMCA Constitution

Club rules must not conflict with the FMCA Constitution to be accepted for affiliation.

“…if such Rules do not conflict with this Constitution…” (Rule 7)

9. Notify FMCA of Club officer elections

After each Club elects its officers, the Club Secretary must notify the FMCA Secretary.

“…the Secretary thereof shall notify the Secretary of the Council…” (Rule 18)

10. Provide deputies for Council meetings if needed

Club officers may appoint deputies to attend Council meetings, subject to metropolitan/non‑metropolitan rules.

“Any Officer… may appoint and be represented by a deputy…” (Rule 19)